Welcome to UC Berkeley, DUINS and Corporate Fellows!
While assigned to duty under instruction you will receive administrative support from the Naval ROTC unit at UC Berkeley. The purpose of this page is to make you aware of check-in procedures, as well as to inform you of our policies and answer frequently asked questions.
Your primary point of contact will be the executive officer (XO), who can be reached at (510) 725-2593. NROTC UC Berkeley will provide oversight and support for accountability, NFAS, leave, fitness reports, officer record, pay, travel, physical fitness, and the urinalysis program, among other administrative requirements.
Reporting In: Allow a 2-hour window for check-in
Upon your arrival, report to the Executive Officer in:
Hearst Gymnasium (see map below)
Please bring the following items:
Original Orders and any modifications
A copy of the following:
Activity Loss form (if provided by previous command)
Page 2 (and updated information as required)
Updated SGLI information (or verification of completion in SOES)
• For completion of travel claim, you must bring:
All receipts (including any toll receipts)
Bank account information
If requesting Temporary Lodging Expenses, bring all applicable receipts
• For DTS and GTCC
Certificates for completion of the following training (electronic copy preferred):
DTS Travel Documents (DTS 101)
TDY Travel Policies 101 (Current within 3 years)
Travel Card Program (TRAVEL CARD 101)
(If Travel Card 101 older than 3 years) CARDHOLDER (CH) TRAINING found at:
Map to Hearst Gymnasium:
152 Hearst Gymnasium
Berkeley, CA 94720
Please note: Parking is available in metered spaces along Bancroft Way or in any of the paid parking lots in the area.
Accountability and Mustering:
Your regular appointed place of duty will be your school, fellowship location, or respective program. In many cases, these locations will be over 90 minutes from our unit office. Given geographical distance, the command must be able to contact you at all times in case of emergency. It is imperative that you keep the XO informed of how to get in touch with you.
Inform the XO if you plan to leave the local area for more than 24 hours for any reason (personal or official). Approved leave or TAD orders provide this accountability (see next section). Otherwise, email notification with relevant information is required.
Navy Family Accountability and Assessment System (NFASS). This system is used to account for Navy service and family members in the event of a simulated or actual emergency. The Navy routinely runs mustering exercises (e.g. HURREXs) which require rapid accountability of command personnel who are known or thought to be in the affected area. All officers must know how to use the NFAAS system (CAC required) and keep the system up to date for yourself and your family members. Members are required to certify their NFAAS information twice per year (before March 31 and September 30). The NFAAS site can be found at:
Leave and Liberty:
Personnel attached to this command will be subject to current Navy directives governing leave and liberty. Authority to be off-campus in a work or liberty status is automatically granted to all officers when they are not required to be on-campus for education/program or military obligations. This includes academic holidays and breaks. Note the “24-hour” notification requirement in the “Accountability/Mustering” section. While in this status, you should always be prepared to report to the office on short notice.
Students are required to take leave if they will be absent from their local address for longer than 96 hours during academic holidays and student vacations.
DO NOT LEAVE THE AREA FOR MORE THAN 96 HOURS WITHOUT APPROVED LEAVE PAPERS OR OFFICIAL TAD ORDERS.
Submit leave requests online via the Navy Standard Integrated Personnel System (NSIPS) website (CAC required) at least two weeks in advance and follow up your request with an email to the XO. For overseas leave, ensure you have completed the DoD Foreign Clearance Guide requirements (link available in your e-Leave request submittal) and annotate completion in the notes field prior to submitting your leave request.
Travel / TAD Orders:
Many of your schools and programs have travel opportunities and requirements. Ensure you have completed and updated DTS and GTCC training as noted above in the “Check-In” section.
“Government funded” travel/TAD/TDY must be sponsored and funded by another command – typically the Navy program/office that manages your graduate program or fellowship. You will be required to use the Defense Travel System (DTS) to make travel arrangements and submit the travel claim. DTS allows the sponsoring command to provide a line of accounting for the traveler to select when making the travel arrangements. Each officer is responsible for coordinating funding and making his/her own reservations for travel, rental cars, and lodging.
For all other cases, most common when the school, program, or individual is funding/sponsoring the travel, “no cost” TAD orders (permissive TAD) are appropriate. In this case, submit a request via the XO in order to maintain accountability. If travel is not affiliated with your program, it may require you to take leave.
Note: Using DTS requires you to have or establish an account and to be “gained” under the NROTC unit’s cognizance. It may take several weeks to get set up in DTS, so plan accordingly. The member is responsible for providing the funding command a copy of the liquidated travel claim for financial accounting purposes.
Fitness reports for officers assigned to duty under instruction are normally marked as “not observed.” In some instances, DUINS and fellows have a separate FITREP chain of command – this is governed by your specific program.
FITNESS REPORTS DUE:
Captain – 31 July
Commander – 30 April
Lieutenant Commander – 31 October
Lieutenant – 31 January
Lieutenant Junior Grade – 28/29 February
Ensign – 31 May
Input for transfer evaluations should be submitted one month prior to the transfer date.
It is common practice for medical officers to obtain a letter from their program manager to supplement the non-observed FITREP. We encourage you to get these letters and submit them to your personnel file, though we are unable to submit letters along with your fitness report.
Uniforms and Grooming Standards:
All DUINS and fellows are subject to Navy uniform and grooming standards. Officers participating in education or fellowship programs typically wear civilian attire consistent with their program’s norms and/or policies. You should keep your prescribed uniforms up to date, as you should be prepared to attend functions in uniform on short notice.
Haircuts and facial hair are to be maintained in compliance with Navy standards, whether in uniform or not.
Inform the XO if you are selected for promotion. Each officer must monitor message traffic regarding their own promotion status. You must come to the unit offices on the effective date of your promotion in order to sign your delivery of appointment. Frequently, DUINS and fellows will choose to have a separate promotion ceremony with personnel associated with their program, which should be coordinated at their respective locations.
If you are eligible for a promotion board or other screening, make sure the XO is aware of any requirements, such as endorsements or letters for command screening. The NROTC unit will aid however possible, but you are responsible for submitting your own documentation.
Physical Readiness Program:
Duty Under Instruction personnel are required to meet physical readiness standards as outlined in OPNAVINST 6110.1J. The command fitness leader (CFL) at NROTC UC Berkeley, LT Chase Allvord, is the primary point of contact concerning all matters related to the physical readiness program.
DUINs are required to complete a PFA during each semi-annual cycle, from January 1st to June 30th and from July 1st to December 31st.
A PFA consists of a medical screening, a body composition assessment (BCA), and a physical readiness test (PRT).
The medical screening consists of an annual Physical Health Assessment (PHA) and a semi-annual Physical Activity Risk Factor Questionnaire (PARFQ).
In accordance with NAVADMIN 141/17, those who pass the previous cycle’s PRT with an overall score of "Excellent-Low" or better are not required to complete a PRT during the following cycle, though the PARFQ and BCA must still be completed once per cycle regardless of previous PRT scores, and PHAs must be current before any other requirements can be met.
If the PHA is not current, it must be completed via the ePHA website prior to completing the PARFQ or any other portion of the PFA. Any outstanding medical items requiring completion before the PHA can be completed can be viewed on the Individual Medical Readiness (IMR) Status page in BUPERS Online (BOL). The PHA process can take an extended period of time to complete, depending on the individual’s medical status and the Primary Care Manager’s (PCM). The CFL does not have the ability to schedule, assist with, or complete member’s PHAs.
PARFQs should be completed electronically via the Physical Readiness Information Management System (PRIMS).
BCA and PRT medical waivers must be submitted and approved before the BCA is conducted.
The BCA and PRT will be conducted during scheduled sessions as promulgated by the CFL. BCAs must be completed within 45 days, and no later than 24 hours prior to participation in the PRT. Members are authorized to conduct the weight and height assessment in their uniform of the day if a BCA circumference measurement will not be required. BCA circumference measurement requires the member to be wearing the official Navy PT uniform. The “bad day” policy in accordance with OPNAV 6110.1J applies.
DUINs are subject to random urinalysis testing per OPNAVIST 5350.4D. Testing will occur at Hearst Gymnasium and samples must be provided on the day of notification. While accommodations are made to limit the negative impacts of extended commuting times, the testing program is a requirement that shall be met by all active duty members.
Ensure you are remaining in contact with your detailer and other administrators for your follow-on tours.